Headcount Magic for Finance Leaders: Real-Time OPEX & Revenue Directly into the FP&A Tool
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Finance forecasts are only as accurate as the data they ingest from the business, and today the headcount process is broken. The fidelity is once a week if you're lucky, and once a month if you're normal. The data itself is only as accurate as the last sync, meeting and it makes predicting spend & revenue difficult and inaccurate. By creating a single source of headcount truth across all systems and users, headcount365 creates magic for FP&A leaders.
What exactly is does it mean to create “Headcount Magic” for Finance Teams?
A real-time headcount data table, directly in your FP&A tool for your forecasts to reference. Instead of using sync meetings and spreadsheets to learn about the status of every headcount or requisition, headcount365 creates a reference table in your FP&A tool with accurate data from your HRIS, ATS, and disparate hiring manager plans
100% activated OPEX. Stop holding OPEX to the side to account for blown hiring budgets, missed start dates, or roles added to the plan. With headcount365 you have complete control over every requisition so you use OPEX to drive results in other parts of the business
Proactive revenue forecasts. Revenue can’t start until the revenue generator accepts the job and starts producing. headcount365 delivers accurate predictive start dates, so that revenue forecasts reflect that actual results of the recruiting team.
What does headcount365 magic look like?
A single source of headcount truth across all teams and systems in one database. System data is synced every minute via API. User activity is tracked regardless of what system it happens within. Changes are gated through an approval process. You’ll never have to do a meeting with a hiring manager to sync on their latest spreadsheet, or pull a report from the ATS to see which roles have offers. It’s just always up to date.
New data points created to empower Finance Leaders: If cells change in a spreadsheet, you have no record of the change, who executed it, who approved it, or it’s impact on everything else. All of these data points can be used to improve the way we think about recruiting capacity, hiring manager’s recruiting performance, and the service of recruiting. These are crucial data points when telling the story of headcount to executives, boards, and your Recruiting Leadership Team.
Machine Learning about the relationship of these data points: Our customers see thousands of changes to their requisitions & existing headcount every quarter. headcount365 learns from these changes and their financial impact to deliver a detailed story about the impact on OPEX & Revenue
Every spreadsheet replaced by headcount365
Current Headcount Plan Spreadsheet: Eliminate disparate headcount spreadsheets with a centralized, real-time view of your headcount plan.
Requests for Changes + Adds Tracker: Manage all headcount changes and additions directly within the platform, ensuring nothing falls through the cracks.
Financial Variance Tracker - Net New: Track financial variances for net new hires automatically, reducing the risk of discrepancies.
Financial Variance Tracker - Existing: Keep tabs on financial variances for existing roles, ensuring alignment with your budget.
Combined View - Net New + Existing: Gain a comprehensive view of all variances, combining net new and existing roles for a complete financial picture.
Financial Reporting Spreadsheet: Generate financial reports directly from Headcount365, eliminating the need for manual report compilation.
Fully Burdened Headcount Tracker: Track fully burdened costs for all headcount, including salary, benefits, and overhead, ensuring accurate financial forecasting.
Every workflow replaced by headcount365
Scenario Plans: Conditionally adding roles to the headcount plan? Easily store and release headcount scenarios within headcount365.
Approvals - Headcount Adds or Changes: Streamline the approval process for headcount changes with automated workflows.
Headcount Plan Creation: Instead creating your next headcount plan with spreadsheets, leverage the plan request process. Hiring managers can submit bottoms up requests, while finance leaders can manage top down budget.
SOX Compliance - Headcount Change Report: Generate Sarbanes-Oxley (SOX) compliant reports on headcount changes & changes to headcount processes automatically, ensuring regulatory compliance.
Financial Reconciliations from Actuals: Automate financial reconciliations by pulling actual data directly into your headcount plan.
Bulk Editing Hiring Plan: Make bulk edits to your hiring plan and distribute to affected managers in a single click.
H2 Reforecast: Automate the reforecasting process for the second half of the year, ensuring your plans remain accurate and up-to-date.
New intelligence created by headcount365
Real-Time In-Year Spend: Monitor your in-year spend in real-time, ensuring you stay within budget.
Real-Time Annualized Spend: Track annualized spending projections and compare them against your budget, identifying potential issues before they arise.
Real-Time Month-over-Month Spend: Analyze month-over-month spending to spot trends and make proactive adjustments.
Dynamic Expected Revenue: Track initial revenue projections and compare them against expected outcomes, adjusting strategies as needed.
Real-Time Revenue Impact from Hiring: Understand the immediate and long-term revenue impacts of your hiring decisions.
Backfill Savings: Calculate savings from backfills automatically, providing clear visibility into cost-saving opportunities.
Real-Time Delayed Hire Savings: Track savings generated from delayed hires, allowing for better financial planning.
Real-Time Internal Mobility Financial Impact: Measure the financial impact of internal mobility on your overall headcount costs.
Conclusion
Headcount365 is on a mission to deliver magic by streamlining data across multiple users and systems while simplifying it into actionable tools and reporting. By doing is, we eliminate thousands of hours of work, and improve the way businesses leverage their largest cost center. Read more about our mission to create magic here.
