Headcount Magic for Recruiting Operations: Every Manual Workflow Eliminated
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Recruiting Operations is essential to a high performing recruiting team, but spend 50% of their time chasing data to build the reporting narrative for recruiting production. By automating this work and tracking this data over time, Headcount365 creates MAGIC for Recruiting Operations Leaders.
What exactly is does it mean to create “Magic” for Recruiting Operations?
Get every minute used chasing spreadsheet data back. For headcount365 customers today, that can be as high as 1,000 hours for Recruiting Operations Leaders.
Access to intelligence IMPOSSIBLE to create with spreadsheets. The secret to great recruiting operations reporting is in the variance to plan. headcount365 tracks every change, who created it, and how it impacted the recruiting team and serves it to Recruiting Operations Leaders using software instead of a formula on a spreadsheet
Quantify the subjective with new data. If two recruiters fill 10 jobs each, who worked harder? How does a recruiter’s workload impact their time to fill for a new role? New data about workload, recruiting capacity, and hiring manager changes give you new data to better balance workload and reward performance.
What does headcount365 magic look like?
A single source of headcount truth across all teams and systems in one database. System data is synced every minute via API. User activity is tracked regardless of what system it happens within. Changes are gated through an approval process. You’ll never have to do a meeting with a hiring manager to sync on their latest spreadsheet, or pull a report from the ATS to see which roles have offers. It’s just always up to date.
New data points created to empower Recruiting Operations: If cells change in a spreadsheet, you have no record of the change, who executed it, who approved it, or it’s impact on everything else. All of these data points can be used to improve the way we think about recruiting capacity, hiring manager’s recruiting performance, and the service of recruiting. These are crucial data points when telling the story of headcount to executives, boards, and your Recruiting Leadership Team.
Machine Learning about the relationship of these data points: Our customers see thousands of changes to their requisitions & existing headcount every quarter. headcount365 learns from these changes and their financial impact to deliver a detailed story about the service of recruiting & it’s performance against business demand.
Every spreadsheet replaced by headcount365
Current Headcount Plan Spreadsheet: No more manual updates; Headcount365 provides a real-time, centralized view of the headcount plan.
Requests for Changes + Adds Tracker: Track and manage headcount changes seamlessly within the platform.
Recruiter Workload Balancing Spreadsheet: Automatically balance recruiter workloads with integrated tools that monitor capacity and demand.
Recruiter Performance Spreadsheet: Track recruiter performance with dynamic scorecards that update automatically.
Offer Accepted Spreadsheet: View offer acceptance rates and details in real-time without needing a separate tracking sheet.
High Priority Roles Tracker: Keep high-priority roles front and center, with automated alerts and updates.
Capacity Demand Forecast Model: Build and adjust capacity and demand forecasts directly in Headcount365.
Capacity Demand Actuals Tracker: Compare forecasts with actuals in real-time, with no need for manual reconciliation.
Recruiter 1:1 Data + Tracker: Streamline recruiter 1:1s with built-in tracking and performance review features.
Every workflow replaced by headcount365
Reporting Creation: Headcount365 automatically generates key reporting for every user type accessible in their own dashboard or email
Capacity Demand Forecasting: Automatically generate and adjust forecasts based on real-time data.
Recruiter Workload Management: Ensure equitable distribution of work across your team without manual intervention.
Recruiter 1:1s: Conduct effective 1:1s with data-driven insights at your fingertips.
Recruiter Performance Scorecard: Get real-time updates on recruiter performance, eliminating the need for periodic manual assessments.
Recruiting QBR: Automate Quarterly Business Reviews with pre-built templates and data feeds.
Recruiting Weekly Updates (Hiring Manager & Executive): Automatically generate and distribute weekly updates, ensuring all stakeholders are informed.
Recruiting Financial Reconciliation Exercise: Sync recruiting activity with financial systems to ensure accurate budget tracking and forecasting.
Recruiting - Hiring Manager Requests: Manage hiring manager requests efficiently, with automated tracking and response systems.
Engaging External Resources: Streamline the process of engaging external recruiting agencies or resources.
ATS Control Panel: Manage and update ATS data effortlessly, with changes reflected in real-time across the platform.
New intelligence created by headcount365
Enriched Recruiter Scorecard: Instead of just funnel data, add performance to capacity & demand, on-time hiring, hiring manager performance, requisition workload scoring and more!
Capacity/Demand Actuals: Monitor how well your recruiting efforts align with forecasts, enabling proactive adjustments.
Hires on Time: Track the timeliness of hires to ensure that the recruiting process is meeting business needs.
Recruiter Workload Index Score: Understand workload distribution and identify potential burnout risks.
Hiring Manager Recruiting Scorecard: Evaluate hiring manager performance in the recruiting process, providing actionable feedback.
External Resource Guidance: Get data-driven recommendations on when and how to engage external resources.
Missed Target Intelligence: Understand why targets were missed and what can be done to avoid future shortfalls.
Cost of Recruiting Service: Analyze the cost-effectiveness of your recruiting efforts with detailed financial insights.
Requisition Start Time Intelligence: Identify bottlenecks in the requisition process and optimize start times.
Hire Quality Index: Measure the quality of hires over time to ensure you’re attracting and retaining top talent.
Offer Accept Date Recommendation: Get recommendations on optimal offer dates to increase acceptance rates.
Conclusion
Headcount365 is on a mission to deliver magic by streamlining data across multiple users and systems while simplifying it into actionable tools and reporting. By doing is, we eliminate thousands of hours of work, and improve the way businesses leverage their largest cost center. Read more about our mission to create magic here.
