UNIFIED POSITION CONTROL SYSTEM
Next-generation position management.
Eliminate all of the manual tasks associated with position management.
UNIFIED SYSTEMS. AUTOMATED POSITION MANAGEMENT.
Position management data you can trust.
Turn position management from an administrative task to a strategic lever in workforce planning.
Reinventing position management for the AI era
Position management is the process of tracking and controlling every job in a company — approved, open, or filled — so that headcount, budgets, and workforce plans always stay aligned.
Headcount365 replaces disjointed position management processes across siloed systems with an always accurate count of all headcount, without manual reconciliations:
Zero Ghost Positions – Control any position adds or changes through an approval process that spans all systems.
Automated Reconciliation – Track and reconcile every position across any budget or cost center.
One Story Across All Systems – One unified position ID across the HRIS, ATS, and FP&A tool with AI-powered summaries of activity.
Position History – A position’s complete story, from origin through current status, with a history of all activity in one unified activity feed.
Headcount365 was created by ex-workforce planners frustrated with the difficulty of managing positions in the archaic & expensive ERP systems. We’re making the old way of position management obsolete.
Common Questions
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Position management is the practice of tracking and controlling every role in an organization as a unique record tied to budget, approvals, and headcount changes.
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Position management tracks the seat, or placeholder for an employee, where a job is the individual holder of that seat.
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AI summarizes the history of every position, job and requisition so that users have context when managing positions. AI intelligence can recommend actions to improve the efficiency or outcome. Headcount365 is the most intelligent position management AI on the market today.
UNIFIED POSITION IDS ACROSS EVERY SYSTEM
Eliminate position drift with intelligent position IDs
Eliminating phantom, duplicate, and orphaned positions removes the noise that makes headcount data unreliable. A unified position ID architecture ensures every role is tracked once, across every system, with a clear link to budget, approvals, and actual employees.
Reduce time-consuming reconciliation work, prevent accidental overspending, and give executives confidence in workforce reporting. headcount365’s intelligent position ID system creates cleaner forecasting, since planned and actual headcount can be compared without hidden variances. With one source of truth for positions, teams can focus on strategy instead of chasing errors.
Extract context & trends from position management data
An employee management system
Any user can initiate any employee action in a single system that communicates with all HR, Recruiting, and Finance point solutions.
Position control via approvals
Instantly sync position data from hiring manager-requested backfills, new hire requests & internal mobility.
Position history, summarized with AI
Real-time feed of changes to requisitions, summarized with AI so you know who did what, and when, at a glance.
Reconcile positions across all systems
Automatically reconcile hiring data across systems with AI-powered tools, focusing only on discrepancies instead of manual reconciliations.
Modeling that won’t impact positions
Whether you’re splitting, merging, or modifying headcount, hiring teams can scenario plan and request changes without impacting position data.